Services
Tool Setup or Custom Implementation
Two clearly-scoped tracks. Pick the one that matches your workflow, or book a free diagnostic call and we will tell you which fits. Fixed price after scoping; no hourly retainers.
Typically 1 to 2 weeks
Tool Setup
For problems off-the-shelf AI products already solve well. We configure them around your workflow so your team can use them on Monday.
Best for
Owners and ops leads who know the workflow but do not want to figure out which tools to pick, how to wire them together, or how to write the prompts.
What is included
- Recommendation of the specific tools that fit your workflow, with the reasoning written down
- Account setup and configuration for each tool in the recommendation
- Custom prompt templates tuned for your inputs and your output format
- Connection to the data sources you already use (Google Drive, Notion, Slack, email, a CRM) where it makes sense
- A short, recorded training session with the people who will use the tool day-to-day
- A written runbook covering the workflow, the edge cases, and when to escalate
What is not included
- Building software. If the answer needs code, that is Custom Implementation.
- Licenses. Tool subscriptions are billed by the vendor, not by Sensara.
- Ongoing operation. After handoff your team runs the workflow; we are available for a 30-day check-in.
Example engagement
A 12-person professional-services firm spends three hours per proposal on first-draft research and outlines. Sensara configures a research-and-drafting workflow using their existing tools, writes the templates, hooks it into their CRM so context auto-loads, and trains the team. First-draft time drops to under 30 minutes.
Typically 2 to 6 weeks
Custom Implementation
For everything off-the-shelf cannot do. API integrations, automated pipelines, multi-step agents, and internal tools built around your specific process.
Best for
Teams that already know which off-the-shelf tools fall short, or whose workflow is specific enough that no product fits. Owners willing to pay for production software, not a prototype.
What is included
- A scoping document covering the workflow, the data, the integration points, the success metrics, and the failure modes
- Engineering against your real data with sanitized examples; no demo datasets
- Evaluation against a held-out set of real cases for accuracy, latency, and cost before rollout
- Deployment to your environment (Vercel, AWS, GCP, or on-prem) with the keys and infra you own
- Lightweight instrumentation so usage, throughput, and output-quality drift are visible after handoff
- Documentation and a runbook that lets a different engineer maintain the system without us
What is not included
- Open-ended development. The scope is fixed; out-of-scope work is a new conversation, not a quiet line item.
- Indefinite operation. We hand off ownership; we are available for a 30-day check-in and explicit follow-on engagements.
- Strategy decks. If you want a strategy deliverable, this is not the right purchase.
Example engagement
A specialty distributor receives 200 supplier price-update emails per week, each formatted differently. Sensara builds a pipeline that classifies each email, extracts the price changes, validates them against the catalog, and posts a single daily summary to the buying team. Manual processing time drops from 6 hours per week to under 20 minutes.
Common questions
How do you decide which track is right for me?
During the free 30-minute diagnostic call we walk through one or two real workflows. If an off-the-shelf product clearly fits, we recommend Tool Setup. If the workflow is specific enough that no product fits, or the integration requirements are real, we recommend Custom Implementation. If neither helps, we will say so.
Is everything fixed price?
Yes. Every engagement is scoped and priced up front after the diagnostic call. We do not bill hourly retainers. Out-of-scope work is a new conversation with its own price, not a quiet line item added to the invoice.
Do you operate the tools you build for us?
No. We hand off ownership at the end of every engagement, including documentation and a runbook. We schedule a 30-day check-in to review usage and metrics, and we are available for explicit follow-on engagements after that, but day-to-day operation is your team.
What tools and stacks do you work with?
For Tool Setup we work with the AI products clients are already evaluating or using (ChatGPT, Claude, Gemini, Notion AI, Zapier, Make, and similar). For Custom Implementation we work in TypeScript and Python against the major LLM APIs, deploying on Vercel, AWS, GCP, or on-prem depending on the data sensitivity and the team that will maintain it.
What about data privacy and security?
We do not retain client data after a project ends, we use customer-owned API keys and infrastructure for Custom Implementation, and for Tool Setup we configure each product with its enterprise privacy settings where the vendor offers them. Sensitivity constraints are surfaced during the diagnostic call so nothing surprises us at the implementation stage.
Not sure which track fits?
Book a free 30-minute diagnostic call. We will walk through one of your workflows and recommend Tool Setup, Custom Implementation, or neither. No deck, no pitch.
Curious how we work?
Read about our four-phase process
The AI Workflow Diagnostic, from the first call to the 30-day check-in. Same anti-hype voice; more detail on how each engagement runs.
Read the process